Executive Assistant

  • Job Sector: Onshore
  • Location: United Arab Emirates
  • Job Type: Permanent
  • REF: VP106
Description of function

Our client is currently searching for an Executive Assistant to be based in the United Arab Emirates.

Job responsibilities

MAJOR FUNCTIONS

  • Undertakes a variety of administrative and executive support related responsibilities in order to ensure effective and efficient operations. Performs highly responsible, confidential and complex administrative/secretarial tasks.

ESSENTIAL FUNCTIONS

Administrative Support Responsibilities

  • Identifies and implements improvements and modifications to clerical and administrative procedures in order to ensure the highest standards of clerical/administrative support to business activities.
  • Coordinates external business affairs, including arranging appointments and all relevant paperwork and logistics
  • Manages the calendar, interacting with both internal and external executives and/or their relevant offices to coordinate a variety of meetings.
  • Prioritises and manages multiple activities simultaneously relating to the Manager’s responsibilities, and follow through on issues in a timely manner.
  • Overseeing IT, office set-up and infrastructure changes, such as décor, display literature, and meeting rooms.
  • Assisting with event organisation on an ad hoc basis ranging from creating an invitation database to arranging the whole event and all related elements.

Documentation

  • Drafting, editing and proof-reading letters, e-mails, and other documents such as biographies, speeches and promotional material.
  • Establishes and maintains documentation management system to ensure ease of access to required information/documentation at all times.

Reporting and Communication

  • Reports to Manager on all business related matters.
  • Maintains and exhibit an excellent working relationship with all members of staff.
  • Ensures respectful and relevant representation of Manager to those external to the business.
  • Conducts research on administrative/clerical best practices. Maintains professional and technical knowledge by attending educational workshops and benchmarking professional standards relating to ADMIN/clerical work.
CAPABILITY PROFILE; KNOWLEDGE, SKILLS AND EXPERIENCE

REQUIRED MINIMUM QUALIFICATION & EXPERIENCE

  • Bachelor degree in a commercial or business discipline
  • Minimum of 10 years’ experience, 5 of which are as a EA to a Chairman, President or CEO
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