Procurement Administrator

  • Job Sector: Onshore
  • Location: Aberdeen, UK
  • Job Type: Permanent
  • REF: VP193
Description of function

To support the overall delivery of the Company's offshore business objectives, whilst implementing the departments procedures in line with company standards. Responsible for providing a support function to the business, the procurement administrator assists the procurement specialist with delivery of the provision of procurement, services, supplies and equipment in accordance with company procedures. They will ensure all procurement transactions are auditable through relevant business systems.

Job responsibilities

The main duties associated with the role, include but are not limited to:

  • Ensure all activities undertaken are executed in accordance with the Company’ Business Management System and policies
  • Liaise with project teams and technical support functions to ensure that requisition submissions have all relevant details to allow sourcing of goods and services and to ensure that goods/services ordered meet specification requirements and are fit for purpose
  • Co-ordination and processing of purchase requisitions and purchase orders in line with the procurement process to meet the agreed delivery dates.
  • Liaise with suppliers to check the progress of orders, communicating status to project teams / responsible dept., flagging any issues and taking remedial action as required or instructed
  • Frequent monitoring of IFS System, follow up outstanding actions and ensure timely close out of purchase orders
  • Assist in resolving invoice queries that arise
  • Provide accurate cost estimates for inclusion in commercial quotations
  • Evaluation of new suppliers, continual review of existing suppliers and maintaining the supplier database in accordance with Supply Chain Management procedure(s)
  • Track and audit supplier performance in line with Supply Chain Management procedure(s)
  • Maintain and control all documentation and correspondence from initial request through to supply
  • Provide advice and guidance to other staff to ensure understanding and compliance with Company policies and procedures
  • In conjunction with Supply Chain Management continually improve purchasing methods and drive down external expenditure
  • Report any non-conformances using the Continual Improvements System 
  • Actively participate in the Safety Observation Card system 
  • Actively promote and comply with key Company behaviours 
  • Maintain a safe place of work 
  • Any other task within your capabilities as reasonably requested by the Company  

 

 

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