Project Administrator

  • Job Sector: Onshore
  • Location:
  • Job Type: Permanent
  • REF: VP198
  • Date Posted: 24 Feb 2020
Description of function

Our client is resourcing for a Project Administrator to provide comprehensive administrative support services to our client’s project teams. 

Job responsibilities

Project Set-Up

  • Set up of the Project SharePoint site.
  • Set up and maintenance of Project Contacts List and Organisation Charts.
  • Set up of Project e-mail account.
  • Set up and maintenance Project holiday calendar.


  • Sending out meeting invites to internal and external parties
  • Ensuring meeting rooms are booked and are fully equipped.
  • Set-up video conferencing / telecoms facilities.
  • Order lunches or refreshments.
  • Attend project meetings - minute taking or updating of action tracker.

Document Formatting

  • Formatting documents ensuring all documents comply with standard branding and formats.


  • Liaising with travel companies to book project team travel.

General Department Duties

  • Supporting Document Control with the preparation of Offshore Work Packs.
  • Organise new team member inductions, familiarisation and welcome.
  • Organise team building and entertainment events.


  • Experience gained in an office environment preferably in oil & gas industry.
  • Good organisation skills.
  • Proactive approach and ability to manage own workload and support other team members.
  • Good Microsoft Office suite skills.
  • Excellent SharePoint / Office 365 skills.


4 Bon Accord Square Aberdeen AB11 6DJ
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